In the past, the typical access control system was managed from a computer or server on-site at the user’s facility. However, today’s risk environment calls for a secure solution that is more flexible, can work from everywhere, and is cost efficient. To meet these objectives, the cloud offers new and expanded capabilities and advantages for access control.
Why move to the cloud? Chances are that your organization is already relying on cloud solutions on a daily basis, whether it’s for Human Resources, asset management or other business operations. Physical security providers are now moving more and more of their solutions to the cloud to capitalize on the same benefits that other disciplines have leveraged.
However, there is still some resistance to bringing the cloud into play for security solutions, particularly among management of some organizations. Their concerns range widely, from the ease-of-use of the system itself to management and monitoring. All of these issues can be easily addressed when you have the right resources behind you to do so.
Accordingly, here are five key benefits of a cloud-based access control system that you can communicate to your manager to help achieve buy-in for your project.
Cloud-based access control systems enable you to centrally manage and monitor access control rights and permissions far more quickly and conveniently than traditional systems, even across multiple locations. An employee is terminated or leaves the company? A cloud-based access control system allows your team to update or delete their access rights immediately for every door in the enterprise.
- Cost savings
One key cost factor that changes dramatically when you move to a cloud-based access control system is the reduction in capital expenditure and shift to operating expenses. This alone can help make the case for cloud services – but there are other positive cost factors as well. Moving to cloud access control alleviates hardware costs by removing the need for on-site servers or appliances. The ease of setup and the management of the system also saves you considerable internal resources. You can start small now with no infrastructure, and easily add more doors and new locations later.
Do you need to submit the access log of your facilities on a regular basis? With cloud-based access control you can log into a web portal from wherever you are and download the relevant data. Access data can be collected and maintained remotely to generate hassle-free reporting of system usage. Reports can be provided either on a regularly scheduled or an on-demand basis.
- Security and business continuity
You will never again need to worry about missing an information backup – they are automated to occur at scheduled intervals. Additionally, cloud-based access control system servers are off-premise, out of sight and out of your way. A provider manages the servers and releases regular software and firmware updates – including new features and security updates – so you don’t have to spend time maintaining diverse systems across your locations. This helps increase system efficiency and security, while decreasing the risk of human error. In addition, many cloud-based systems offer 24/7 monitoring services, which frees up your staff to tackle more urgent security challenges. You can focus on the things that matter, such as securing your facilities, people, and assets.
- Remote Management.
While some traditional access control systems offer some remote connectivity, cloud-based systems are designed with mobile accessibility in mind. Authorized users log in and view, control, and manage security remotely from a smartphone or tablet. You can remotely lock and unlock doors within minutes. Aside from providing convenience, this also enables your team to receive alerts and take action in the field in the event of an incident or an emergency. You can respond to security events in real time, receive security alerts, and ensure that safety and procedural practices are upheld, all from a mobile device.
Your security solutions should do more than provide security. They should solve business problems and free up resources so that your team can spend time doing the job it’s supposed to do – securing your facilities. Whether it’s the need to create efficiencies or reduce costs, a cloud-based access control system is an easy, secure and cost-efficient way to stay on top of who’s getting into your building, how and when. And that’s something that management will buy into.